You will be surprised how well VTU (Visvesvaraya Technological University, Belgaum) is managing to give it’s thousands of ex-students their Engineering transcripts. If you have plans to go abroad for your higher studies some time soon, or planning to immigrate, then you will definitely need your “Official Transcripts” from your ex-university. And if it’s VTU, I just might be able to help you.
So here are a few things that you might find interesting
What are Official Transcripts exactly? You’ve got all your semester marks cards. You have your final year degree completion certificate. Then what the hell is a transcript? The transcript will contain all your marks from all the semester in a single sheet, with a small indicator at the corner of each semester table, showing the number of attempts you had for that semester. It’s basically for the University that you are applying to, to have a general idea of how the rating system was at your previous university. Coz’ each university has their own way of grading students, like the GPA, Percentage, Percentile (Yes, it’s different from Percentage!), Grades, Levels, Marks etc. It can get quite confusing for the university you have/will be applying to, to compare students. The transcript will tell the university how exactly to interpret these marks.
What do they mean by ”Official”? You will receive your transcripts in envelopes, which are sealed and signed by the VTU Registrar on the flap, to show that no one has tampered with the marks. For example, if you have requested for 15 copies of Transcripts. You will receive 15 transcripts in sealed, signed envelopes + 1 additional unsealed transcript copy (without an envelope) for you to know the contents of the other envelopes you just received. The 15 sealed, signed envelopes will remain as your Official Transcripts until you break the seal. Refrain from opening them.
What do they look like inside? .. It is exactly like the extra copy that you get along with your sealed transcripts. If you haven’t applied or seen one yet, here’s a sample of my VTU transcript just so you know what to expect.
How do I get my Transcript from VTU? The answer to this question depends on how soon you need them. Coz’ there are 3 ways in which you may obtain your Official VTU transcript -
Option (a) IN ONE-DAY (GET YOUR VTU TRANSCRIPT ON THE SAME DAY)
For this you will need to go to VTU, Belgaum.
Step 1: Reach Belgaum by 9:00 a.m on a day except Sunday and National Holidays.
Step 2: Take an auto (costs Rs. 150) or Bus (quite frequent) from the railway station to the VTU ofice.
Visvesvaraya Technological University, Regional Center Belgaum, “Jnanasangama”, Matchhe, Belgaum – 590 018, Ph : 0831-249 8197
Try to reach by 10:00 a.m
Step 3: Once you reach, If you haven’t made your DD yet, there is a national bank bang opposite the VTU Transcript office in VTU campus. It opens at 10:30. Try and get it done as soon as possible.
If you already have a DD ready with you, order a hot tea and an Aloo Bonda (very tasty) from the Canteen just adjacent to the Bank, as you have enough time.
Step 4: After your tea, cross the road. Go to the first floor. Fill out an application form handed out by the receptionist.
Step 5: Submit the xerox copies of all your markscards + Application Form + DD.
Step 6: You’re work is done.
Now, all you have to do is - wait! Simply roam around the campus or take the next bus to the ‘city’ (half hour by bus), eat at a good restaurant.
Step 7: Return by 04:00 p.m to collect your transcripts.
Step 8: There you are! Return to wherever the hell you came from, on the same day.
Vineet’s Tip: Try and submit your application by 11:00 a.m to expect your transcripts on the same day.
Vineet’s Tip: Avoid the autos, they will scam you into staying in a hotel, waiting charge, food etc. The bus is quite convenient and reliable.
Option (b) WITHIN 4 WORKING DAYS (Submit and Collect from VTU, Regional Office)
VTU has opened Regional offices, in other cities like Bangalore, Mysore, Gulbarga etc, for the convenience of current/ex-students
Step 1: Reach the closest VTU Regional Office by 11:00 a.m
Visvesvaraya Technological University, Regional Center Bangalore, RHCS Layout Annapoorneshwarinagar, Nagarbhavi, Bangalore-560091
Ph : 080-23181188
Mysore (They don’t have this facility yet)
Visvesvaraya Technological University, Regional Center Mysore, Hanchya Sathagally Layout, Ring Road, Mysore – 570 019.
Visvesvaraya Technological University, Regional Center Gulbarga
Ph : 08472-25 6155
Step 2: Fill out the application form provided by the receptionist, if not already done.
Step 3: Submit your xerox copies + 1 DD + 1 App form.
Step 4: Done! Come back to the same place after exactly 4 working days (exclude Sundays and National holidays) to collect your Official Transcripts. Voila!
Option (c) WITHIN 15 DAYS (AT THE COMFORT OF YOUR HOME)
Step 1: Get all your documents ready to submit i.e DD , Application form, Xerox of all your markscards.
Step 2: Write a letter to the VTU, Registrar requesting for a Transcript.
Sample Letter : Sample Letter Download
Step 3: Buy an envelope and shove all the documents stated in Step 1 and Step 2 into it and address it to -
Visvesvaraya Technological University
“Jnana Sangama”, Machhe Belgaum: 590 018
Step 4: Send this package my post.
Step 5: Now, you play the waiting game! You will receive your transcripts by snail mail in 15-20 days time.
Vineet’s Tip : Do make sure you mention your current address in a legitimate manner.
Vineet’s Tip : Send it by Speed Post.
Here’s a sample of how your letter will look like -
To make your life easier, make sure you have the following ready well before hand-
1. Xerox copies of all your markscards
2. A filled out Application Form (available at http://vtu.ac.in/pdf/circulars/atten1.pdf )
3. A DD from a national bank in favour of “Finance Officer, VTU Belgaum”, with an amount of
Rs. (250 + (n-1) * 150) , ‘n’ being the number of transcripts.
(You’re an engineer you can figure that out!)
If you have any questions on how to get your transcripts or any other VTU related . Just let me know. : )
Well, all that’s left to say is “Good Luck on your applications!” : )
And Happy Studying in the near future.
References : http://www.vtu.ac.in/