You will be surprised how well VTU (Visvesvaraya Technological University, Belgaum) is managing to give it’s thousands of ex-students their Engineering transcripts. If you have plans to go abroad for your higher studies some time soon, or planning to immigrate, then you will definitely need your “Official Transcripts” from your ex-university. And if it’s VTU, I just might be able to help you.
So here are a few things that you might find interesting
What are Official Transcripts exactly? You’ve got all your semester marks cards. You have your final year degree completion certificate. Then what the hell is a transcript? The transcript will contain all your marks from all the semester in a single sheet, with a small indicator at the corner of each semester table, showing the number of attempts you had for that semester. It’s basically for the University that you are applying to, to have a general idea of how the rating system was at your previous university. Coz’ each university has their own way of grading students, like the GPA, Percentage, Percentile (Yes, it’s different from Percentage!), Grades, Levels, Marks etc. It can get quite confusing for the university you have/will be applying to, to compare students. The transcript will tell the university how exactly to interpret these marks.
What do they mean by ”Official”? You will receive your transcripts in envelopes, which are sealed and signed by the VTU Registrar on the flap, to show that no one has tampered with the marks. For example, if you have requested for 15 copies of Transcripts. You will receive 15 transcripts in sealed, signed envelopes + 1 additional unsealed transcript copy (without an envelope) for you to know the contents of the other envelopes you just received. The 15 sealed, signed envelopes will remain as your Official Transcripts until you break the seal. Refrain from opening them.
What do they look like inside? .. It is exactly like the extra copy that you get along with your sealed transcripts. If you haven’t applied or seen one yet, here’s a sample of my VTU transcript just so you know what to expect.
Click to ENLARGE
Click to ENLARGE
How do I get my Transcript from VTU? The answer to this question depends on how soon you need them. Coz’ there are 3 ways in which you may obtain your Official VTU transcript -
Option (a) IN ONE-DAY (GET YOUR VTU TRANSCRIPT ON THE SAME DAY)
For this you will need to go to VTU, Belgaum.
Step 1: Reach Belgaum by 9:00 a.m on a day except Sunday and National Holidays.
Step 2: Take an auto (costs Rs. 150) or Bus (quite frequent) from the railway station to the VTU ofice.
Belgaum Address:
Visvesvaraya Technological University, Regional Center Belgaum, “Jnanasangama”, Matchhe, Belgaum – 590 018, Ph : 0831-249 8197
Try to reach by 10:00 a.m
Step 3: Once you reach, If you haven’t made your DD yet, there is a national bank bang opposite the VTU Transcript office in VTU campus. It opens at 10:30. Try and get it done as soon as possible.
If you already have a DD ready with you, order a hot tea and an Aloo Bonda (very tasty) from the Canteen just adjacent to the Bank, as you have enough time.
Step 4: After your tea, cross the road. Go to the first floor. Fill out an application form handed out by the receptionist.
Step 5: Submit the xerox copies of all your markscards + Application Form + DD.
Step 6: You’re work is done.
Now, all you have to do is - wait! Simply roam around the campus or take the next bus to the ‘city’ (half hour by bus), eat at a good restaurant.
Step 7: Return by 04:00 p.m to collect your transcripts.
Step 8: There you are! Return to wherever the hell you came from, on the same day.
Vineet’s Tip: Try and submit your application by 11:00 a.m to expect your transcripts on the same day.
Vineet’s Tip: Avoid the autos, they will scam you into staying in a hotel, waiting charge, food etc. The bus is quite convenient and reliable.
Option (b) WITHIN 4 WORKING DAYS (Submit and Collect from VTU, Regional Office)
VTU has opened Regional offices, in other cities like Bangalore, Mysore, Gulbarga etc, for the convenience of current/ex-students
Step 1: Reach the closest VTU Regional Office by 11:00 a.m
Address:
Bangalore
Visvesvaraya Technological University, Regional Center Bangalore, RHCS Layout Annapoorneshwarinagar, Nagarbhavi, Bangalore-560091
Ph : 080-23181188
Mysore (They don’t have this facility yet)
Visvesvaraya Technological University, Regional Center Mysore, Hanchya Sathagally Layout, Ring Road, Mysore – 570 019.
Ph: 0821-2570012
Gulbarga
Visvesvaraya Technological University, Regional Center Gulbarga
Ph : 08472-25 6155
Step 2: Fill out the application form provided by the receptionist, if not already done.
Step 3: Submit your xerox copies + 1 DD + 1 App form.
Step 4: Done! Come back to the same place after exactly 4 working days (exclude Sundays and National holidays) to collect your Official Transcripts. Voila!
Option (c) WITHIN 15 DAYS (AT THE COMFORT OF YOUR HOME)
Step 1: Get all your documents ready to submit i.e DD , Application form, Xerox of all your markscards.
Step 2: Write a letter to the VTU, Registrar requesting for a Transcript.
Sample Letter : Sample Letter Download
Step 3: Buy an envelope and shove all the documents stated in Step 1 and Step 2 into it and address it to -
To,
The Registrar(Evaluation)
Visvesvaraya Technological University
“Jnana Sangama”, Machhe Belgaum: 590 018
Step 4: Send this package my post.
Step 5: Now, you play the waiting game! You will receive your transcripts by snail mail in 15-20 days time.
Vineet’s Tip : Do make sure you mention your current address in a legitimate manner.
Vineet’s Tip : Send it by Speed Post.
Here’s a sample of how your letter will look like -
Click to ENLARGE
Click to ENLARGE
To make your life easier, make sure you have the following ready well before hand-
1. Xerox copies of all your markscards
2. A filled out Application Form (available at http://vtu.ac.in/pdf/circulars/atten1.pdf )
3. A DD from a national bank in favour of “Finance Officer, VTU Belgaum”, with an amount of
Rs. (250 + (n-1) * 150) , ‘n’ being the number of transcripts.
(You’re an engineer you can figure that out!)
If you have any questions on how to get your transcripts or any other VTU related . Just let me know. : )
Well, all that’s left to say is “Good Luck on your applications!” : )
And Happy Studying in the near future.
References : http://www.vtu.ac.in/
My goodness. It looks like pulling teeth from a donkey would be easier than trying to get this document.
Thanks for the info. So “this” is the registrar office that they opened up in mysore last year I guess. Now I know where to find it. Nice post
So gracious of you to help the other engineering graduates in such a practical and detailed manner! Best of luck always to you!
Thank you very much Storm Rider for all the information that you have provided, much appreciated, here is my question, you have mentioned that after we make the request for the no of transcripts, we get those many envelopes, which are sealed from the university, now when we apply for overseas universities (UK, USA, AUS etc etc) do we need to send the envelopes that we have with us(un-tampered ones) or do we need to request the university (VTU) to send those to the destination university (where a candidate is applying) because many universities now a days avoid involving the student interaction because of they fear (mal-practice), they ask the home university to directly send the transcript to them without involving the student.
Please correct me if I am wrong as this is very important for me as of now, because of this confusion I am unable to apply for overseas universities, I dont have much visibility on this and if you can rectify this?
Once again thank you very much for your help and all the advise MUCH APPRECIATED.
Hi there! I know most of the universities mention in their website that the transcripts has to be sent directly from the university…But do you think VTU is going to go through all that trouble?!
No! Even I had that confusion when I was applying this year… But then I spoke to the universities that I was applying to …
Trust me… No matter how strict the university sounds on their website about VTU sending the transcript on their own from their side, directly. They are totally cool with you sending it, as long as it is sealed and has a legible sign on the flap.
Well, all you have to do is dump 1 or 2 (as many mentioned in the Application Checklist of the univ that your applying to) un-opened, sealed, signed-on-the-flap transcripts in a strong, netted A3 size envelope, along with your other stuff like copy of your complete application, copy of your SOP, copy of your latest Resume/CV, copy of your application fees receipt..etc and send it to the Graduate Office!
And btw if you are still unsure (or whenever you are unsure about how to do certain things in your application) you can always send out a mail to the graduate director / graduate assistant. They mostly respond on the same day and are usually very kind, understanding and helpful.. Otherwise you may also post your queries here. : ) I’ll be happy to help… : )
You might find this same kind of problem when coming to your reference letters as well…. If your referee is doing your reference online then you will be fine. But if your getting a hard copy done then even if the University website says that they want it from your professor directly or that it should be done online only. They accept a reference letter when put a envelope, the flap glued, and then the professor/referee signs on the flap to prove it is un-broken. He may then mail you the reference letter and you dump it in your application package (that A3 size envelope) and submit it.
Hope this helped! : )
And good luck on your applications!! : )
hey man….just want to say…u did very good job by explaining this…it realy helped…thanks
Thanks Jayshil.. I’m happy that it helped . : )
Hi Storm Rider,
We had a conversation sometime back in the month of May’12. I guess now are you in abroad pursuing your education. I hope you are liking it.
I have few more questions for you, I am aware of getting the transcripts in engineering, I would like to know if you know how to get transcripts for students who have studied diploma.
I have completed my Diploma and would like to know if you know how to get transcript from university/college.
I would also like to know if there are any issues for students who have completed diploma and engineering and who wants to pursue masters program.
This is being a pain in my tush, I need to get an response. any information you provide is much appreciated.
All the best for your studies.
Awaiting response.
Ut.
Hey Vineet
I’ve done MBA from VTU. I need MBA transcripts to continue my studies here. Any help is appreciated.
Thanks
Renu
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Hey that was a real gud insight on the transcripts. Thanks a lot
However, had a question for you, hope u would be able to help me out. I have done my MBA from VTu and am currently in US. So can my parents ( Back in India ) apply for the Official Transcripts on my behalf by post ( 3rd option )? If Yes, Can you please let me know the procedure to be followed for the same. Also can I give my overseas address as my current address ( for them to send the trnascripts ) ?
Thanks
Hey Ashwini…. Since you’re abroad and will not be able to personally go to the VTU Regional Office to apply and collect your transcripts. The third option (by snail mail) seems perfect. Well, all you need to do is send the following in a thick envelope (BY SNAIL MAIL ONLY. NOT COURIER.) -
1. A letter stating your USN number, no. of copies of transcripts, DD number, Address (your parents address. the one in India) (Sample : http://theconfusedgraduate.wordpress.com/2012/02/29/vtu-transcripts-made-easy/new-opendocument-text/)
2. The Actual DD with the amount (Rs. 250 for the first, Rs. 150 for each additional), all in favor of “Finance Officer, VTU Belgaum”.
3. Xerox copies of your markscard (Please note – According to VTU the xerox copies are NOT required. But I suggest to send them just to be on the safer side.)
You’re set! Mention “OFFICIAL TRABSCRIPTS” on top of the envelope.
The transcripts will reach your address in India within 20 days time…
Your parents will then need to courier them to you.
Hope this helped. : )
Hey, do let me know if you need further clarification on something…
Cheers,
Vineet
Hey Thanks a lot Vineet for the valuable info given
Must admit you have been doing a great job
Thanks a lot for the info Vineet.
Hey Prudhvi!! … thank YOU for stopping by and droppin in a line : ) : )
Have a good day!
Cheers,
Vineet
Just wanted to say HI. I found your blog a few days ago on Technorati and have been reading it over the past few days.
Dude, you’re a lifesaver!!
thanks:)
Hey Vineet,
I finished my engineering this june. And so, i dont have my 8th sem marks card yet. So, i wouldnt have 8th sem marks card xerox. But in my transcripts I want marks of all 8 sems together. Hope you got me. Is there any way out ??
Hey Madhav …
As long as your 8th semester results are out, you may apply for your VTU Transcripts…..
As I mentioned in my post, you DO NOT need xerox copies of your 1st – 8th sem markscards any more.
But if you are adamant on applying with xerox copies of all your semesters and feel safer that way, I suggest, take a print out of the 8th sem marks from the VTU Results website and apply for your transcripts..
I hope this helped, and I hope I answered your question. : )
Good luck, Madhav.
Have a good one,
Vineet
Hey,
..now waiting for transcripts 
..Thanks, now I can apply to universities early..
Instead of sending marks card of 8th sem, i sent them a printout of my result online..:-)..and they said that they dont have any prob with that
That’s great!
.. glad it worked out for you, Madhav. 
Hope you get your transcripts real soon. And good luck on your university hunt.
Do stop by to say Hi when you can. : )
Cheers,
Vineet
Hey there,
Dhiraj here,
I stay and work in Bangalore. Is it absolutely necessary to collect the transcripts in 4 working days. Or if say I submit it on one Saturday, can I collect it the next saturday ?
Stupid question I know but Indian universities and bureaucracies can make life difficult.
Hello Dhiraj..
I suggest try collecting it on the 4th day if you can, coz as you said some ppl just try n make things difficult… : P : )
… They keep the transcripts that they receive from VTU, Belgaum in drawers behind the reception, and in quite a orderly fashion. 7 days is not too long.
I’m sure they’ll keep your tracsripts for a week at the VTU, Bangalore office.
Just to be on the safer side, while submitting your transcript application, just inform them that, you’ll be back after a week to collect it.
Hope this helped.
Good luck.
Vineet
thank you vineet.
I guess I will get the draft done today and go to the vtu bangalore regional office next week. (I Will need to have a two hour head start to reach the regional office before 11, if you know the bangalore traffic) And since Oct 2 is a public holiday , the saturday after shall be the 5th working day.
Thanks again
haha… ya I know b’lore traffic.. it can get crazy at times! But this is kinda on the highway so …
Do tell us how everything goes.
Ne ways.. Good luck mate. Thanks for dropping by.
Hope to see you here more often.
Cheers.
hi.. I had sent all the required documents to get my official transcripts on August 30th. But i Still haven’t received my transcripts. They aren’t responding to my calls either… What should i do?
Hi Kishore! This happened to my friend too. If you need your transcripts in a hurry, since a deadline is nearing or things like that… I suggest, forget about the money and time spent while applying for the transcripts by mail.
Take the next bus to Belgaum, and get it done the same day.
There might have been a screw up in the mail, or god knows what. There is no point trying to follow up with VTU with the status. It will only annoy and trouble your mind.
If it’s really important and urgent, GO TO VTU BELGAUM now!
If you have lil time on your hand, head to one of the VTU Regional Offices, in Bangalore, Mysore or Gulbarga and get it done.
Hope it works out for ya.
Cheers and good luck,
Vineet
thanks for the reply… Anyways after more than a month, finally i received my Transcripts. The only good thing about it was the packaging
haha… well good you got it finally.. saved you the trouble of running around. : )
Hey! Just a quick question: do the marks card photocopies have to be attested?
And thanks a ton for the info!
Hi Raksha!
No, the marks cards do not need to be attested.
Have a good one! : )
Hey
I am in my 7 sem and I need the official marks card for the first six sems….the problem is I don’t have My sixth sem marks card…. My marks on the website need correction because of revaluation….what am I supposed to do?
Hi Vineet
I need my MBA transcript from VTU for my CPA exam application. As per the CPA Borad, the transcript must be sent directly by the University. The Board is in IL, USA. How do I proceed. Please help me.
Regards
Anil
Hey Anil .. As I mentioned in the post.. Although they ask you to request VTU to send the transcript directly to them. That is not gonna happen.
The CPA Board at IL, USA will accept your transcript if it is in an untampered, un-opened, sealed envelope and also has the signature of the VTU officer on the flap.
Hope this helped.
Good luck. : )
hey the DD should be “Payable” at bangalore (my regional vtu office) or belgaum ???
The DD should be in favour of “Finance Officer, VTU Belgaum” no matter which method (in person, by mail, or regional office) you choose to apply.
Cheers. ; )
thanks
but that doesn’t clear my doubt completely, i’m going to the regional office only, so in the DD the payable field should be ‘belgaum’ only right?
Yes, Belgaum only. : )
Is the procedure same for students who passed out from Bangalore University affiliated engineering colleges from mid 1990′s ?
Hello Hari… Sorry I took time to respond…
Well, this procedure I wrote is only for VTU students.. but the Bangalore University rules are not very different..I asked a friend.. he says.. all you have to do is collect an application form from your college, fill it up, write a covering letter requesting for a transcript, attach all xerox copies of your marks card, a passport size photograph, and a DD in favour to the “Finance Officer, Bangalore University”. The DD amount is Rs 350 for every transcript you want. Get your application form signed by the current principal of your college and submit all the documents mentioned to the Bangalore University main office. You should get your transcripts within 2 weeks.
Good luck.
Storm Rider (ThE cOnFuSeD gRAdUaTe). Your not confused. Your very clear in your thoughts. Awesome post. I owe you. Thank you so much. Illustration with the pictures really helped me a lot.:) Bro some universities ask individual marks cards and PDC. Please let me know the procedure of getting those stuffs…
Will the nationalized bank near the VTU office be open on Monday?
Usually some banks will be open on Sundays and take weekly off on Mondays.
Hey Vinay… sorry for responding so late… I am sure by now you would have already found out… they are opened on Mondays. But to make sure give them a call before. Or even better, try getting your DD made out in advance, it’ll save you the trouble of finding out. hehe. Cheers.
Today i had gone to Mysore VTU regional office. They said that they do not have the facility of getting transcripts in 4 days. It is yet to be made in Mysore. So now i am gonna need to go to Bangalore.
thanks for letting us know, Abhishek. : )
will update my post… : )
Cheers
Hey Vineet,
Thanks man for sharing this info. U have written in a systematic way.
Thank u,
Thanks bro. : )
Hi Vineet,
I had a backlog in 7 th semm and i gave the paper in 8 th semm but didnt collect the marks card.Before applying for the transcript do i need to get that marks card from the college or can i only submit the rest of marks card xerox and ask university to get the backlog marks included in the transcript.
Hey there Mickey… sorry for taking so long to respond.. You do not need to collect your previous markscard in order to apply for your transcripts.. you may apply directly.
VTU has stopped asking for xerox copies of semester marks card. You don’t need em.
You may directly apply for a transcript and collect your markscard from college whenever you feel like it. : )
Cheers.
Hi. Thank you for this invaluable info. But one question. Should the photocopies of marks sheets that need to be submitted be attested by my college ?
Hey Deepak! No, you do not need to attest the photocopies from your college.
Cheers,
Vineet
thanks…
Is it possible to get the transcript before completing be …i am currently in 7th sem but am applying for universities now (fall 2013) and so need transcripts… So will i get a transcript containing first 6 sem marks in it
Hello again Deepak : ) …Apparently you can… see the message from Abhishek below ..
Good luck : )
Hi Storm Rider a small correction.
Deepak janardhana you can get transcripts till 6th sem. I myself got it. I too am pursuing 7th semester right now. I think Storm rider has confused between Transcripts and PDC.
PDC thing you won’t get it till you complete all 8 semesters.
Oh Awesome… thanks for letting us know! sorry din know about it… will try mailing Deepak n let him know.. i’ve his e-mail address i think.
Thanks! : )
Thanks for a simple brief explanation of the process. Just one doubt, if u have a single subject back . Is it a good option to first get a consolidated marksheet for that semester and then apply for transcripts? or Can it applied simultaneously?
.. you can apply for them simultaneously.. it wont matter.
Hello Storm Rider.. You have spoken about transcripts but what about photo copies of the eight marks cards. I am in UK applying for college in US. The US college has asked for semester marks cards attested by the university and sent. Could you please let me know the procedure to do this.
hello…… wt is the punishment for vtu debar??
Hi Storm Rider,
That was an awesome post! Thanks a ton. I live in the US and need my transcripts ASAP. two quick questions for you.
1. using option 2, will my friend be able to collect it within 4 days behalf of me?
2. or If Option 3 is my only choice, should I ask somebody in Bangalore to take a DD and post it?
Appreciate your response.
Thanks a lot..!!! This was very helpful….:)
Storm Rider,
One quick question on the same topic. I am residing abroad, so are my parents and am coming to Bangalore for 2 days. I thought i will apply for my transcripts in those 2 days at the VTU regional office Bangalore. Now my question to you is “If i apply for my transcripts and it comes after 4 days and iam not there to collect it can i leave an authorization letter with one of my friends to collect it on my behalf????
You absolutely can.. you might want to write a letter of authorization and hand it to the person who is picking up the transcripts on your behalf. ..Cheers! Have a good day! : )
hey!! I’ve not heard of the regional center in Mysore.. are you sure that they provide the transcripts and other documents in Mysore itself???
Hey Spoorthi.. I have sent you an e-mail informing you that the Mysore Regional office do not have the facility to give out transcripts as yet.
Also, I am not very sure what you mean that ‘you haven’t heard from VTU, Mysore’.
Because, if you applied via the snail mail method, you should have sent out your application to VTU, Belgaum and not the Regional center at Mysore as mentioned in the post.
Good luck ! Let me know if you have more questions…
Cheers,
Vineet
hey i have doubt, while applying for any exams, just percentage is asked, so should we enter the aggregate when it is not specified or we should enter the percentage for which final degree is given (5-8th sem) . do let me know please, as i was looking for a genuine answer. thank you
Thankyou very much, God bless you.
Fantastic Job here, you are going to go places guy. Your communication is brilliant.Thanks for sharing this information.All the very best for your future you will do very well in whatever you do.
Thanks Vivekanand! Good luck to you too.. : )